Automated Billing: Bargeld – Logistik Allgäu GmbH relies on ALVARA | Digital Solutions billing software Fakturio

Leipzig, 07.10.2024. ALVARA | Digital Solutions has been creating the possibility for years with Fakturio to streamline the entire billing process for cash-in-transit companies and cash service companies of financial institutions. The focus is on automatic invoicing, which, in addition to efficiency gains, error reduction, and increased security, ensures an overview of all provided services. Recognizing the benefits, this year Cash Logistics Allgäu GmbH switched to fully automated invoicing by implementing the Fakturio tool. The collaboration with the software manufacturer from Leipzig was particularly impressive due to the simple, transparent, and quick transition to e-invoices.  

Looking back at Cash Logistics Allgäu GmbH's past, it paints a picture of inefficient invoicing processes common to many companies. The basis for billing was still self-constructed Excel tables. "Potentially error-prone and more cumbersome to maintain - that probably describes the work of our employees in accounting most accurately at that time. Determining the billing-relevant items and customer-specific conditions, creating the attachments, and sending documents to invoice recipients all took time," recalls Alexander Pachinger, Managing Director, Cash Logistics Allgäu GmbH. "A procedure that cannot be sustained long-term with limited personnel resources."

To ease the entire invoicing process for employees, reduce error sources from manual tasks, and gain efficiency, the cash service company of Sparkasse Allgäu sought digital solutions. "Our decision fell on Fakturio from ALVARA | Digital Solutions because the provider thought ahead. The billing software also facilitates the maintenance of contract master data and provides maximum clarity on provided services through reporting - for us and our customers. The user-friendly design and clear structure of the solution ensure that tasks, usually perceived as quite complex, can be quickly taken over by employees. Covering for vacation or illness no longer causes us any headaches," says Alexander Pachinger. 

Switching to Fakturio and integrating into the new system requires little time and effort from the customer's side. "In the first step, we determine the previous invoice layouts and implement them in Fakturio," explains Robert Wolf, Managing Director of ALVARA | Digital Solutions. "Training and rollout support are spread over several appointments. This allows us to maintain continuous contact with the customer during the introduction phase and quickly resolve any open questions. Once the operation is fully explained and the correct setup of data is established, nothing stands in the way of usage."  

A look inside the solution: Fakturio supports billing for all services provided. For this purpose, the software bundles billing-relevant items and specific customer terms. The connection to the Pecunia Cash Center - also from ALVARA | Digital Solutions - provides further benefits. Thus, master data and services stored in Pecunia can be automatically transferred to the billing software. This saves time, as the data only needs to be entered once - losses of information and discrepancies in datasets are excluded. 

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About ALVARA | Digital Solutions (a brand of ALVARA Holding GmbH):

ALVARA | Digital Solutions is a brand of ALVARA Holding GmbH. The corporate group regards itself as the leading European provider of track & trace software solutions around the cash cycle and logistics - from cash processing to monitoring and process automation to clearing. With their tailored solutions for capturing and tracking payment flows, the group enables retailers, cash-in-transit companies, and financial institutions to optimize their cash management processes and reduce their process costs. ALVARA | Digital Solutions' customers include companies from the cash-in-transit, retail, and banking sectors worldwide.