Value service providers face various hurdles: the amount of coins is constantly increasing, customers have more specific requirements, and competition is rising. In addition, there is immense cost pressure on those responsible. However, cash and valuables transport companies can meet these challenges with modern and, above all, future-proof cash management. Reliable software solutions for cash management offer a starting point. Security Service USS GmbH relies on a strong duo for this: Pecunia Cash Center and Fakturio.
Inefficiency and Cost Pressure – The Current Situation
The call for new technologies is getting louder. Value service providers (WDL) can hardly ignore today's demands for digital solutions. On one hand, customers want contemporary processes. On the other hand, manual processes take time and consume valuable resources. Through transformation, companies account for the changes and uncover potentials for more efficient and cost-saving processes. There are many connection points for this.
Although electronic documents have already become standard in everyday work, many companies rely on physical notes, files, or records. It is not uncommon for excessive piles of paper to accumulate at WDL companies. In addition, manual processing causes high costs and takes unnecessarily much time. For example, monthly invoicing is done almost completely manually. This is compounded by outdated systems or a lack of integration of various solutions. Therefore, many value service providers pursue one goal: they want to gain more flexibility and security for all WTU processes thanks to a maximum degree of automation.
Software: Security Service USS Modernizes Cash Management
This step towards minimized manual efforts was taken by the medium-sized security company Security Services USS years ago. The question at the start of the transformation was: How can our own value logistics and money handling processes be made even more efficient? Integrating new systems into existing ones was not a solution here. The evaluation of costs, benefits, and potential risks rather showed: An external software that had already proven itself on the market was needed.
USS found such a solution with Pecunia Cash Center software from ALVARA | Digital Solutions. Pecunia maps all processes in the areas of cash and value handling – digitally and automatically. Thus, the software is a reliable tool for money processing and logistics. After integration, work could begin immediately as the operation is intuitively understandable for employees. An additional benefit: the precise control of access rights. Moreover, WDL benefit from functions like tour planning and container logistics, master data management, CashEDI, and mobile ticketing.
Adding Value – Fakturio
After the initial experiences, it was clear: Security Services USS wanted to use digital solutions for further hurdles. Manual invoicing had been a thorn in the side of the Mannheim-based company for a long time, as it has been for many other WDLs. Individual billing for single customers and a multitude of services often lead to losing track of the actual services provided. To meet this challenge, USS chose an enhancement for the Pecunia Cash Center software: Fakturio. The solution for automated invoicing, also from ALVARA, provides significant relief with its interface to order processing.
The master data already captured in Pecunia is automatically taken over by Fakturio. Thus, they always keep invoicing-relevant items as well as customer-specific conditions in view. For Security Service USS, the DATEV export and the reporting of all provided services and bookings were also decisive for choosing Fakturio. By combining both solutions, the security company already manages billing over basic products and invoice types much more efficiently.
Efficiency and Transparency: Success with the Software Duo
Software solutions help value service providers transfer former work into the digital world. The combination of coordinated solutions especially amplifies these advantages. Thus, the combination of Pecunia Cash Center software and Fakturio leads to a holistic digitalization of the business process. From commissioning to service provision to billing, all processes are covered – more efficient, transparent, and safer. For Security Services USS, clear arguments for using the software duo.
Are you looking for modern software for your cash and valuables logistics of tomorrow? We have the solution! Contact us!