In this Privacy Policy, we – the group of companies under ALVARA, would like to inform you – as an applicant, about the processing of your personal data within the scope of joint responsibility within the group of companies.

Please note that if you apply through third parties (e.g., online application platforms like Empfehlungsbund, Indeed, or similar), your personal data will be processed independently from us by the respective service provider you used. Please refer to the respective privacy policy of the service provider you used for your application.

1. Names and contact details of the controllers

Within the group of companies, your personal data is processed by the following controllers:

If you have any questions or comments regarding the processing of your personal data, the data protection officer of ALVARA Holding GmbH is available as a central contact person.

ALVARA Holding GmbH
Data Protection Officer
Querstraße 18
04103 Leipzig
Germany
E-Mail: datenschutz@alvara.eu

However, you are free to contact any data protection officer or contact person within the group of companies.

2. Purpose and manner of processing your personal data

We process your personal data at the times and for the purposes described below.

2.1 Conducting the application process

We process all data that you have submitted to us as part of the application and that you have provided in your cover letter, CV, and attachments. This includes contact details, additional information about you such as gender, age, and nationality, as well as information about your educational background and professional career and all other data provided in the typical structure of an application.

We need your personal data to process your application. The data that you transmit to us as part of your application will only be used and processed for the purpose of applicant selection and evaluation. If you provide us with your contact details as part of the application, we will use them to communicate with you.

The processing of your personal data is based on the legal grounds of Art. 6 Para. 1b GDPR and Art. 88 GDPR in conjunction with §26 BDSG-New.

2.2 Application via the job widget of the Empfehlungsbund

If you wish to apply via the online form with us – Accessible under the button "Continue to application – you will be redirected to the page of our data processor

pludoni GmbH
Pillnitzer Landstraße 73 b
01326 Dresden

Information provided there will be forwarded to us by them.

More information on the processing of your personal data when using the online form can be found in the privacy policy of the Empfehlungsbund.

Alternatively, you can apply directly via email to jobs@alvara.eu.

3. Joint responsibility & transfer within the group of companies

Within the application process, your personal data is centrally received and managed by ALVARA Holding GmbH. Your personal data will then be forwarded to the company in the group to which the job posting you applied for belongs.

Within each company, your application and associated personal data are processed by various internal departments based on the respective organizational structure and depending on the field to which the job posting you applied for belongs.

In any case, your personal data will only be processed by the organizational units responsible for the advertised position and the recruitment of new staff.

As part of the joint responsibility, the group of companies has concluded an agreement to regulate joint responsibility. The essential information according to Art. 26 Para. 2 Sentence 2 GDPR can be found here.

4. Disclosure of your personal data to third parties

Except for the transfer of your personal data within the framework of joint responsibility, we only transfer this data to third parties if:

• You have given us specific consent according to Art. 6 Para. 1 Sentence 1 lit. a GDPR to transfer your personal data
• The transfer is necessary on the basis of Art. 6 Para. 1 Sentence lit. f GDPR for the assertion, exercise, or defense of legal claims and there is no reason to assume that you have an overriding legitimate interest in the non-disclosure of the data
• We are required by law to transfer the data according to Art. 6 Para. 1 Sentence 1 lit. c GDPR
• The transfer is legally permissible and required according to Art. 6 Para. 1 Sentence 1 lit. b GDPR for the settlement of an existing or imminent legal transaction.

In all other cases, your personal data will not be transferred to third parties.

5. Duration of storing your personal data

Your personal data will be stored for the entire duration of the application process. After the conclusion of the application process, your personal data will remain stored for an additional 6 months to enable any claims according to §15 AGG.

6. Data subject rights

As a data subject, you have the right:

• According to Art. 15 GDPR, to receive confirmation with respect to the processing of your personal data by us free of charge within the scope of the law. If this is the case, you also have the right to request information about the data, the purpose of the processing, the recipients (in the case of data transfer), and their origin
• According to Art. 16 GDPR to demand the rectification of incorrect or incomplete personal data stored by us without delay
• According to Art. 17 GDPR to request the deletion of your personal data stored with us unless the processing is required by us for exercising the right to freedom of expression and information, for compliance with a legal obligation, for reasons of public interest, or for the establishment, exercise, or defense of legal claims
• According to Art. 18 GDPR to demand the restriction of processing your personal data if the accuracy of the personal data is contested by you, or the processing is unlawful, but you decline to delete the data, or the personal data is no longer needed by us but is required by you for the establishment, exercise, or defense of legal claims, or you have objected to the processing of your personal data pursuant to Art. 21 GDPR
• According to Art. 20 GDPR to receive your personal data that you provided to us in a structured, commonly used, and machine-readable format or to request the transfer of this personal data to another controller
• According to Art. 7 Para. 3 GDPR to revoke your consent once given to us at any time. As a result, we are no longer allowed to continue processing the personal data for data processing activities that were based on this consent as of the date of the withdrawal
• According to Art. 77 GDPR to lodge a complaint with a supervisory authority

ALVARA Holding GmbH is pleased to act as a central point of contact for exercising your data subject rights. However, you are free to contact any company within the group.

Additionally, the supervisory authorities responsible for the companies within the group are:

7. Is the provision of personal data legally necessary

The provision of personal data is neither legally nor contractually required, nor are you obliged to provide personal data.

However, the provision of personal data is required for concluding a contract of employment with us to allow for the assessment of your suitability for the advertised position.